Human Resources
The Human Resources Department in Deer Creek School District oversees:
- Employee Onboarding
- Substitute Teaching
- Accreditation
- Time & Attendance
- Employee Absence Management (Leave & Family Medical Leave Act)
- Personnel Files
- Salary & Step Placements
- Employment Contracts
- State Department of Education Required Professional Development
- Recommendations for Hiring
- Background Checks
- Title IX
2024-2025 NEGOTIATED AGREEMENT
Important Information
Employee Systems Overview
- Frontline
- Wengage/MAS
- Infinite Campus
- Canvas
- GCN
- State Department of Education (Single Sign On)
Frontline
- Frontline Absence Management - Absences & Sub System
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Frontline Central - Employment Forms – (Contracts, New Employment Documents, Notifications, Annual Forms, etc.)
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Frontline Time & Attendance - Support Employment (Tracks time on the job)
- Frontline Recruiting & Hiring – Employment Application System
Wengage/MAS
Financial & Payroll System – Houses all school funds and accounts, payroll information, leave balances, tax forms, requisitions for purchases, etc.
New Employee Set Up
Please log in to your Employee Portal and follow the steps below as soon as possible.
To access the MAS / Wen-GAGE i-Employee Portal, go to the following address: wengage.com/deercreek
- User Name: (either) firstinitiallastname or firstinitialmiddleinitiallastname
- Password: Antlers#1
Once you log on, it will ask for a new password.
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Change your password.
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Log Out and then, Log back in.
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Click on "Enable Account Recovery Option"
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Add your personal e-mail for account recovery in case you forget your password.
Once you setup your account, you will be able to view the following using your “Employee Portal”:
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Paystub
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Tax Forms
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Leave Details
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*Purchase Requisition (Only if you are responsible for requesting Purchase Orders)
We will then need you to complete the following steps:
- Click on your “Employee Portal” app.
- Click on the tab on the top of the screen labeled “IRS e-Consent"
- Click in the “box” under each statement and click “I Accept”.
Infinite Campus
Canvas
GCN
State Department of Education (Single Sign On)
Educator Credential System - Provides educators access to apply, renew or change their teacher certification and houses certificate information, years of experience, and testing information.
You will establish this account by visiting Oklahoma Education Single Sign On
Staff Annual Notifications
- Meningitis Notification
- Asbestos Notification
- Family Education Rights and Privacy Act (FERPA)
- Employee 403(b) Plan Eligibility Notice
- Nondiscrimination Policy
Meningitis Notification
Important information for parents about Meningococcal Disease and Meningococcal Vaccines from the Oklahoma State Department of Education and the Oklahoma State Department of Health is available here.
Asbestos Notification
The Asbestos Hazard Emergency Response Act of 1986 (AHERA) required the inspection of all buildings in the school district for asbestos. The District has complied with this act. A management plan documenting these inspections is on file for public review. Upon request you may view the plan, which is located at the superintendent’s office and at each campus. The Deer Creek Public Schools annually notifies all parents, teachers, and other employees by posting this notice. Additionally, information regarding any asbestos related activities, planned or in progress, will be disseminated by posting a notice, or using handout bulletins, e-mails, flyers and /or using school newsletters. The asbestos identified in our management plan will be checked regularly by a licensed asbestos company and by our staff to scrutinize any changes in the material, which could cause a health hazard. We will continue to monitor the asbestos as defined by EPA guidelines. If changes occur, our asbestos coordinator will notify the appropriate people as described by law.
Family Education Rights and Privacy Act (FERPA)
Employee 403(b) Plan Eligibility Notice
In compliance with Internal Revenue Service (IRS) Universal Availability requirements, we are pleased to offer eligible employees the opportunity to voluntarily save for retirement by participating in the 403(b) Plan ("the Plan").
If eligible, you may participate in this Plan by establishing a 403(b) account with one of the Plans' approved Investment Providers and completing a salary reduction agreement to make pre-tax contributions or (if permitted by the Plan) Roth 403(b) after-tax contributions.
Generally, salary reduction contributions can be made in an amount up to the lesser of 100% of includable compensation or the annual limitations set by the IRS. For the 2024 tax year, the annual contribution limit is $23,000 with a catch-up contribution of up to $7,500 for employees that are age 50 or older. If permitted in the Plan, you may also qualify for an additional catch-up contribution of up to $10,000 if you have completed 15 years of service or more with the school district. To determine the amount of additional catch-up, a Maximum Allowable Contribution (MAC) worksheet must be completed with your sales agent and returned to the payroll department along with a completed salary reduction agreement for approval. You can access the MAC worksheet within this digital document, page 19 - https://www.irs.gov/pub/irs-pdf/p571.pdf.
Please be aware that if you participate in more than one 403(b) Plan or another qualified Plan such as a 401 (k), you will be responsible for tracking and reporting the amount of your total contributions to the school district, so you do not exceed the annual contribution limitation.
By electing to participate in the Plan, you are acknowledging and agreeing to abide by the Plan's rules and all Internal Revenue Code (IRC) regulations related to 403(b) Plans. To learn more about the 403(b) Plan, including, but not limited to, (1) Plan Participation Eligibility, (2) Plan distribution/transfer/rollover rules, and (3) a list of the Plan' approved investment providers, please contact your school district, or you may contact our administrative services provider, AFPlanServ, by calling 866-560-6415 or emailing WG-Annuity-AF-PlanServ@americanfidelity.com.
For information about specific 403(b) investment products offered by each of our Plans' approved providers, it will be your responsibility to contact each company directly. It is also your responsibility to (1) understand the possible tax and investment consequences of the investment options you select, (2) understand the costs of the investment selected and any administrative charges. You are encouraged to seek investment, legal and/or tax advice. IRS Publication 571 (Tax Sheltered Annuity Programs for Employees of Public Schools) is available at www.irs.gov (the IRS's website) for further information and reference.
Please contact the school district if you have questions regarding this Notice and/or if you would like to participate in the Plan.
Nondiscrimination Policy
The Deer Creek School District does not discriminate on the basis of race, color, sex, national or ethnic origin, alienage, ancestry, religion or religious creed, gender identity, gender expression, pregnancy, age, veteran status, disability or handicap, marital or parental status, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. This policy is applicable in all matters concerning staff, events, students, the public, employment, admissions, financial aid, educational programs and services including career tech, facilities access, and individuals, companies, and firms with whom District does business.
This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX and VII of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Inquiries concerning application of this policy may be referred to the Title IX/504/ADA Compliance Coordinators:
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Lenis DeRieux, Assistant Superintendent: 20701 N. MacArthur Edmond, OK 73012, 405-531-9168, lenisderieux(at)dcsok.org
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Cordell Ehrich, Chief Financial Officer: 20701 N. MacArthur Edmond, OK 73012, 405-531-9186, cordellehrich (at) dcsok.org
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Tracy Blankenship, Executive Director of Special Services: 20701 N. MacArthur Edmond, OK 405-531-6100, tracyblankenship(at)dcsok.org
Pay Stubs and Tax Forms
View & Print Pay Stubs
- Access your Employee Portal by logging in to your account
- Click the “Pay Info” Tab
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Click in the box or on the down arrow on the right of the screen next to "Pay Period"
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Choose the Year/Month you would like to view
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Click on the black picture of the disk next to Pdf to download, then print as needed.
View & Print Tax Forms
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Access your Employee Portal by logging in to your account
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Click "IRS e-Consent" Tab
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Click in the box or on the down arrow on the right of the screen next to "Select Tax Year"
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Choose the year you would like to view
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Click on one of the following as needed:
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W-2 Copy B - To Be Filed With Employee's Federal Tax Return (pdf)
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W-2 Copy C - For Employee's Records (pdf)
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W-2 Copy 2 - To Be Filed With Employee's State, City, or Local Income Tax Return (pdf)
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ACA Form 1095-C, Employee Copy (pdf)
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*Once you have clicked on the form you want print, a PDF will download on your computer for you to print.
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Deer Creek Hiring Process
Our team is dedicated to getting our new employees onboarded seamlessly and efficiently. Take a look at our hiring process so you know what to expect once you say "Yes!" to joining the Antler Family.
Certified Positions
Step 1: Complete and submit your application through Frontline.
Step 2: The hiring principal will review your application and may contact you to be interviewed.
Step 3: After the interview, if you are the right fit for our team, a principal will send a recommendation for hire to the Human Resources department.
Step 4: Complete your background check at the Oliver Hodge Building and submit your receipt to the HR team to speed up processing. All job offers are dependent upon a clear background check.
Step 5: Once HR receives the Recommendation for Hire, you will receive forms to complete via Frontline, as well as information from our HR team. Please begin to complete these forms as soon as possible. You will need the following to complete the forms:
- Two forms of ID (Drivers License & Social Security Card)
- Teaching Certificate
- Voided Check (for Direct Deposit purposes)
Step 6: The Board of Education will vote to approve your Recommendation for Hire at an upcoming board meeting.
Step 7: For those who are hired in the Spring/Summer to begin working in the fall, we hold multiple onboarding orientations to answer any questions you have, collect necessary documents, discuss salary and benefits and more. You will receive information for these onboarding orientations beginning in late spring/early summer.
At onboarding, our team will give you an overview of district policies, benefits, payroll and leave. You will also take your picture for your employee badge and be given your district-issued device.
Please bring the following with you on onboarding day:
- Official Transcripts
- Insurance Forms
- TRS Forms
- Receipt for Background Check (if you have it)
Support Positions
Step 1: Complete and submit your application through Frontline.
Step 2: The hiring principal/supervisor will review your application and contact you to be interviewed.
Step 3: After the interview, if you are the right fit for our team, a principal/supervisor will send a recommendation for hire to the Human Resources department.
Step 4: Complete your background check at the Oliver Hodge Building and submit your receipt to the HR team to speed up processing. All job offers are dependent upon a clear background check.
Step 5: Once HR receives the Recommendation for Hire, you will receive forms to complete via Frontline. Please begin to complete these forms as soon as possible. In your packet, we will need digital copies of:
- Two forms of ID (Drivers License & Social Security Card)
- Voided Check (for Direct Deposit purposes)
Step 6: The Board of Education will vote to approve your Recommendation for Hire at an upcoming board meeting.
Step 6: Your supervisor/principal will be in touch with additional details before your start date. If you are hired in the spring to begin work in the fall, we will ask you to attend one of our support onboarding meetings to get you set up and ready to begin.
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Visit our Employment Section for information on career opportunities in Deer Creek.
Employee Discount Program
Check out these exclusive discounts for employees of Deer Creek School District.
Contact Us
Give us a call at 405-348-6100 if you have questions. We're here to help!